Triangle Fraternity National Council
Meeting Minutes - 2011

January 2011
Email Business

Charlotte Approved Courses, January 15, 2011

Eiler moved that National Council designate the following as approved courses for the Charlotte Colony:.

• College of Arts and Architecture
  • Architecture (BA, BArch, MArch)
• College of Computing and Informatics
  • Bioinformatics (MS)
  • Computer Science (BA, BS, MS)
  • Information Technology (MS, PhD)
  • Software & Information Systems (BA)
• College of Engineering
  • General Engineering (MSE, ME)
  • Civil Engineering (BSCE, MSCE)
  • Computer Engineering (BSCoE)
  • Electrical Engineering (BSEE, MSEE, PhD)
  • Engineering Management (MS)
  • Infrastructure and Environmental Systems (PhD)
  • Mechanical Engineering (BSME, MSME, PhD)
  • Systems Engineering (BSSE)
  • Civil Engineering Technology (BSET)
  • Construction Management Engineering Technology (BSCM)
  • Electrical Engineering Technology (BSET)
  • Fire Safety Engineering Technology (BSET)
  • Mechanical Engineering Technology (BSET)
• College of Liberal Arts and Sciences
  • Applied Mathematics (PhD)
  • Applied Physics (MS)
  • Biology (BA, BS, MA, MS, PhD)
  • Biology, Medical Technology (BA)
  • Chemistry (BA, BS, MS)
  • Chemistry - Medical Technology (BA)
  • Earth Science (BA, BS, MS)
  • Geography (BS, MA, PhD)
  • Geology (BS)
  • Mathematics (BA, BS, MS)
  • Mathematics Education (BA, BS, MA)
  • Mathematics for Business (BA, BS)
  • Meteorology (BS)
  • Nanoscale Science (PhD)
  • Optical Science and Engineering (MS, PhD)
  • Operations Research (PhD)
  • Organizational Science (PhD)
  • Physics (BA, BS)

Robertson seconded. Motion passed unanimously, January 22, 2011.

Distinguished Alumnus Citation, January 19, 2011

Robertson moved that National Counci present the Distinguished Alumnus Citation to Edward T. Shonsey marq64.

Weikinger seconded. Motion passed unanimously, January 21, 2011.

January 24, 2011
Telephone conference call

Present:

John Gargani, President
Jeff Cottrell, Vice President
Kevin Fong, Secretary
Randy Drew, Treasurer
Andy Goss, Councilman
Jeff Weikinger, Councilman

Absent:

Kevin Robertson, Immediate Past President
Tim Eiler, Councilman
Marcos Stocco, Councilman

Guests:

Ward Jablonski, Active Advisor
Brian Tecnclinger, Executive Director

Discussion began at 8:05 pm EST, Monday, January 24.

1. President's Report
   John is working on the agenda for CII. Please send any suggested additions to him by this weekend.

2. Treasurer's Report
   Finances are in good shape. Contributions are on track for the year.

3. Champion Reports
   Council members gave updates on their strategic focus areas.

4. Leadership and Training Weekend
   Jeff, Jeff, Randy, and Ward were in attendance during the weekend and shared their observations.

5. NIC Awards
   Goss moved to nominate XXX, XXX, and XXX for the NIC Laurel Wreath Award. Weikinger seconded. Motion passed unanimously.

6. RIT Debt
   Drew moved that Council write off $2,348.77 owed by the RIT Chapter (Active Org: $91.44; Alumni Org: $2,257.33). Goss seconded. Motion passed unanimously.

7. Iowa State Suspension
   Goss moved that National Council suspend the Iowa State Active Organization, effective the day after the initiation of their fall 2010 pledge. Such initiation shall take place by February 7, 2011. Weikinger seconded. Motion passed unanimously. Initial communication of this action will be coordinated with Scott.

8. Charlotte Installation
   Goss moved that National Council approve the petition for chapterhood presented by the Charlotte Colony. Weikinger seconded. Motion passed unanimously.

   The installation will take place on April 30. Any Council members able to attend are asked to notify John and Brian.

9. Approved Courses
   Jeff C. and Kevin F. will compile background material for a CII discussion regarding the criteria used to add science curricula to the Approved Courses List.

Meeting adjourned at 9:00 pm.

January 2011 to February 2011
Email Business

Wall of Fame, January 27, 2011

Cottrell moved that National Council approve the nomination of John Hodge ill16/natlhon50 to the Wall of Fame.

Eiler seconded. Motion passed unanimously, February 3, 2011.

February 11-12, 2011
Marriott La Jolla, La Jolla, California

1. Meeting called to order at 9:10am PST, February 11, 2011.

2. President's Report
   John outlined Council's current activities and discussed expectations for the various meetings this weekend.

3. Executive Director's Report
   Council discussed the current status of chapters and colonies. Particular attention was paid to recent situations at Kansas, Kansas State, Toledo, RIT, and Iowa State.

4. National Treasurer's Report
   Randy discussed current finances.

   Robertson moved to approve the 2011-2012 budget as presented. Eiler seconded. Motion passed unanimously. This budget includes funding for a Director of Alumni Services position that will be jointly funded by National Council and the BLF. It also includes assumed pay raises for staff that will be finalized pending additional analysis.

   The meeting recessed at 12:00pm and reconvened at 3:25pm.

5. Executive Director's Report (continued)
   Council discussed the Foundation grant request as well as the results from a recent membership survey of national services.

6. Nominating Committee
   Council discussed the nominating committee and current status of nominations.

7. Triangle Review
   Andy gave an update on upcoming plans for the Review.

   The meeting recessed at 5:00 pm and reconvened at 3:55 pm, Saturday, February 12.

8. Ritual Discussions
   Marcos and Kevin F. will begin some discussions:

   • Exploring the possibility of creating a group of volunteer Ritual Consultants who would be available to assist chapters with initiations and advise on best practices.
   • Evaluating the need for a significant rewriting or addition to the Ritual clarifying procedures and practices.
   • Considering ways to promote use of the Graduation Ceremony.

9. Staff Compensation
   Eiler moved to appoint the National President and National Treasurer as ex officio members of a joint fraternity/foundation compensation and benefits committee. Goss seconded. Motion passed unanimously.

10. Approved Courses Legislation
    Council discussed the possibility of presenting convention legislation clarifying the criteria for approving science majors. Kevin F. will obtain more historical background.

11. Meeting adjourned at 4:30pm.

February 2011 to March 2011
Email Business

Cal Poly Pomona Chapter, February 19, 2011

Eiler moved that National Council accept the Cal Poly Pomona Colony's petition for chapter status.

Weikinger seconded. Motion passed unanimously, February 26, 2011.

Nominating Committee, February 26, 2011

Eiler moved that National Council accept the report of the Nominating Committee.

The 2011 committee nominated the following individuals:

• President - Jeff Cottrell mtu94
• Vice President - Andy Goss lou00
• Councilman - Joe Cerrato os05
• Councilman - Randy Drew rose67

Robertson seconded. Motion passed unanimously, March 5, 2011.

March 13, 2011
Telephone conference call

Present:

John Gargani, President
Jeff Cottrell, Vice President
Kevin Fong, Secretary
Randy Drew, Treasurer
Kevin Robertson, Immediate Past President
Tim Eiler, Councilman
Andy Goss, Councilman
Marcos Stocco, Councilman
Jeff Weikinger, Councilman

Guests:

Brian Tecnclinger, Executive Director

Discussion began at 8:10 pm EDT, Sunday, March 13.

1. Summer Meeting
   The tentative Council schedule is for Council members to arrive in Columbus on the afternoon of Wednesday, 7/13, have dinner, then begin meeting at 7:00 pm. Council is tentatively planning on meeting until noon on Sunday, 7/17, if travel schedules permit.

2. Executive Director's Report
   Brian gave an update on the search for a Director of Alumni Services.

   The Carnegie-Mellon expansion has been postponed until 2013 or 2014. Brian is conducting exploratory conversations with Florida Atlantic University and SUNY (State University of New York) Delhi, two schools that have recently approached Triangle.

   Planning for the Charlotte and Pomona installations is ongoing.

3. Oregon State Colony
   Weikinger moved to accept the petition of the Oregon State Interest Group for Colony status. Eiler seconded. Motion approved unanimously.

4. Champions
   Tim proposed that Council designate a champion tasked with exploring and maintaining linkages between Council and our constituents. Jeff C. will take the suggestion under advisement as he develops plans and priorities for the upcoming term.

5. The next conference call is scheduled for Sunday, April 17, at 8:00 pm Eastern/7:00 pm Central.

    

Meeting adjourned at 8:55 pm.

March 2011 to April 2011
Email Business

National Convention Standing Rules, March 17, 2011

Weikinger moved that National Council propose standing rules at the 2011 National Convention that would require a supermajority vote for consideration of proposals not presented to Council in advance.

Eiler seconded. Motion passed unanimously, March 21, 2011.

Michigan State Approved Coures, March 20, 2011

Cottrell moved that National Council add the following majors to the Michigan State Chapter's Approved Courses List:

• College of Engineering
  • Applied Engineering Science
  • Biosystems Engineering
• College of Natural Science
  • Zoology (BS)
• College of Agriculture and Natural Resources
  • Packaging

Robertson seconded. Motion pased unanimously, March 28, 2011.

Purdue Social Probation, April 2, 2011

Council discussed the Purdue Chapter's recent violation of the school's IFC/Panhellenic Joint Social Policy. Violations included (1) not registering a function, (2) underage drinking, (3) bulk quantities of alcohol, and (4) paired drinking with underage individuals. The Fraternal Judicial Board placed the chapter on probation until October 1, 2011.

Goss moved to put the Purdue Active Organization on social probation through October 1, 2011 and to increase the chapter's 2011-12 liability premium by 10%. Weikinger seconded. Motion passed unanimously, April 11, 2011.

April 17, 2011
Telephone conference call

Present:

John Gargani, President
Kevin Fong, Secretary
Randy Drew, Treasurer
Kevin Robertson, Immediate Past President
Tim Eiler, Councilman
Andy Goss, Councilman
Marcos Stocco, Councilman
Jeff Weikinger, Councilman

Absent:

Jeff Cottrell, Vice President

Guests:

Ward Jablonski, Active Advisor
Brian Tenclinger, Executive Director

Discussion began at 8:05 pm EDT, Sunday, April 17.

1. Chapter Disciplinary Authority
   Council discussed the possibility of delegating some chapter disciplinary functions to the Executive Director. Additional discussion was set for CI.

2. Approved Courses Proposal
   Eiler moved that Council present the proposed Regulation 2.6 modifications to Convention for input before formal adoption by Council. Goss seconded. Motion passed unanimously.

3. Changes to Secretary/Treasurer Positions
   Council discussed the possibility of making the National Secretary and National Treasurer positions elected and/or voting members of Council. Further discussion was set for CI.

4. Fee Increase Proposal
   Drew moved that Council propose the following fee increases at Convention:

   Fee	Current	8/1/11	7/1/12	7/1/13
   Pledge Fee	$110	$110	$125	$125
   Member Service Fee	$225	$240	$240	$250
   Active Fee	$222	$243	$255	$255

   Goss seconded. Motion passed unanimously.

5. Chapter Housing
   Drew moved that Council present the following resolution for approval by Convention:

   Resolution on Chapter Housing

   Whereas, Triangle Fraternity's purpose is carried out by establishing chapters at various technical institutions, and

   Whereas, many of those chapters choose to maintain a chapter house as part of the experience received by the Active member as a Brother in Triangle, and

   Whereas, it is our desire to maintain a safe and comfortable living environment for those Brothers, and

   Whereas, through our insurance provider, we conduct biennial life safety / loss control inspections, and

   Whereas, we have seen significant improvement in the life safety of the chapter houses with 11 chapters being rated Good in the 2010 inspections, and

   Whereas, most of the remaining chapters received lower ratings because of the lack of a centrally monitored hardwired alarm system (which is usually not required by local fire or building codes), and

   Whereas, we want to go beyond what is required by local fire and building codes,

   Be it therefore resolved by the 2011 National Convention:

   1. That the Kansas, Marquette, Purdue and South Dakota Mines chapters be congratulated and recognized for receiving a Good rating in the 2010 inspection and for having zero requirements for improvement,
   2. That the Louisville, Michigan, MSOE, Oklahoma, Rose Tech, UCLA and Wisconsin chapters be congratulated and recognized for receiving a Good rating in the 2010 inspection,
   3. That all chapters without a hardwired centrally monitored alarm system, even if not required by local codes, be encouraged to work with the National Office to install such a system no later than January 1, 2016, and
   4. That all chapters without a sprinkler system, even where not required by local codes, be encouraged to work with the National Office to install such a system no later than January 1, 2021.
   5. That any house, new or existing, acquired by a chapter shall be equipped with a centrally monitored alarm system and with sprinklers.

   Eiler seconded. Motion passed unanimously.

6. Academic Standards
   Drew moved that Council present the following resolution for approval by Convention:

   Academic Standards

   Whereas, Triangle currently requires a 2.25 grade point average to pledge (or a 2.3 high school grade point average, and

   Whereas, Triangle currently requires a 2.0 grade point average to be initiated, and

   Whereas, Triangle strives for high academic achievement from its members, and

   Whereas, Triangle believes that the primary goal of each Active member should be to prepare himself for his professional career and complete his academic program, and

   Whereas, Triangle supports the academic goals of its host institutions, and

   Whereas, Triangle subscribes to the NIC standards which specify that each chapter have a cumulative GPA of 2.5 or higher, and

   Whereas, the NIC standards specify that each new member have a GPA of 2.3 or higher,

   Be it therefore resolved that the National Bylaws be amended to provide that:

   1. Effective July 1, 2012, the minimum cumulative GPA to pledge be 2.3 and that
   2. Effective July 1, 2012, the minimum cumulative GPA to be initiated be changed to 2.3 and
   3. That these be the minimum national standard and that chapters may have more stringent standards.

   Goss seconded. Motion passed unanimously.

7. Social Security Number Collection
   Following a proposal by a member, and with the approval of National Council, the Headquarters will cease the collection of Social Security Numbers on Membership Record forms and will remove any such data stored in the member database.

8. UCI Colony
   Goss moved to extend the colony status of the UCI Colony until May 16, 2012. Weikinger seconded. Motion passed unanimously.

9. Budget
   Robertson moved to amend the FY2012 budget.

   • A new Expansion Consultant would be hired.
   • Additional expansion costs and member income are forecast.
   • Two issues of the Review are budgeted.
   • The start of building an operating reserve has been pushed from 2012 to 2014.

   Goss seconded. Motion passed unanimously.

10. Executive Director's Report
    Mike Fouts will be starting on May 9.

    Expansion at Florida Atlantic University is planned for Spring 2012. The University of Central Florida is also a possibility for the same term.

    Kevin Fong will be attending the upcoming installation of the Charlotte Chapter. Jeff Weikinger will be attending the installation of the Cal Poly Pomona Chapter.

    The Iowa State alumni, in consultation with Brian, are making plans for housing renovation/replacement as well as a recolonization in the fall of 2013.

    Relations with the Kansas Chapter have improved following Chad's recent visit.

    Brian will be out of the office on Semester at Sea from May 15 to June 20.

11. The next conference call is scheduled for Sunday, May 15, at 8:00 pm Eastern/7:00 pm Central.

Meeting adjourned at 9:15 pm.

May 15, 2011
Telephone conference call

Present:

John Gargani, President
Jeff Cottrell, Vice President
Kevin Fong, Secretary
Randy Drew, Treasurer
Kevin Robertson, Immediate Past President
Tim Eiler, Councilman
Andy Goss, Councilman
Jeff Weikinger, Councilman

Absent:

Marcos Stocco, Councilman

Guests:

Joe Cerrato os05
Chad Girard, Education and Leadership Consultant
Ward Jablonski, Active Advisor
Brian Tenclinger, Executive Director

Discussion began at 8:05 pm EDT, Sunday, May 15.

1. National Treasurer's Report
   The fraternity is in good shape financially. We should finish the fiscal year with a surplus.

2. Chapter Installation Update
   Kevin F. and Jeff W. gave updates on the recent installations at UNC Charlotte and Cal Poly Pomona.

3. Kansas Chapter
   Randy and Chad updated Council on their recent visit to the Kansas Chapter and meeting with the alumni. The HQ staff is currently working out a payment plan with the alumni board. Members of the active organization have expressed a strong hope for a satisfactory arrangement between the alumni board and the national organization.

4. Council-Convention Communications
   John has asked for a reduced set of questions to be submitted by Brian J., Leo, and Andy S., for discussion at Convention. Convention plans include a State of the Fraternity speech by John as well as a Q&A session with members of the national organization.

5. Purdue Chapter
   Members of the Purdue alumni board have raised questions regarding the recent sanctions imposed against the chapter. John circulated a letter that will be sent in response.

6. Convention Legislative Status
   After Jim Marshall and the Convention and Bylaws Committee are finished cleaning up the legislative proposals, they will be sent to Council for quick comment and then distributed to the chapters. A memo regarding proposed fee increases will be included as well.

7. SDM/Kansas
   The SDSM&T university administration is investigating the claims made by the Kansas Chapter regarding the behavior of SDM Chapter members during a recent road trip.

   Cottrell moved that National Council take the following actions:

   • place the chapter on social probation for one academic year, with no alcohol present at any fraternity event on or off campus during this period;
   • require that any visits to other chapters during the next academic year be alcohol-free and be preceded by a notification of the National Headquarters;
   • require that every active member participate in an university-organized alcohol awareness program;
   • require that every active member participate in a university-organized workshop that addresses respect for women.

   Eiler seconded. Motion passed unanimously. [Note: Additional sanctions were added on May 17, 2011.]

8. UWM Incident
   Council discussed last fall's accident at the UWM Chapter house and the individual's subsequent medical bills. Because there were violations of the Risk management Policy, Triangle's liability insurance will not cover the expenses.

9. UCLA Chapter
   Partial payment has been received. The chapter no longer has any payments more than 90 days overdue.

10. SUNY Delhi Expansion
    Due to concerns about the size and nature of the campus, the petition for expansion at SUNY Delhi will not be accepted.

11. Active Advisor
    The deadline for applications has been extended to May 31.

12. Executive Director's Report
    Mike Fouts is now on staff and is doing well.

    Brian discussed delegation of responsibility while he is away at Semester at Sea, May 18-June 16. He will be back in the office on June 22. Rhonda will handle daily HQ operations, financial matters, and convention logistics. Chad will handle risk management and other active organization issues. Ryan J. will handle convention programming.

    The 2013 National Convention will take place July 25-28, 2013, at a site to be announced in Columbus.

13. The next conference call is scheduled for Sunday, June 26, at 8:00 pm Eastern/7:00 pm Central.

Meeting adjourned at 9:15 pm.

May 2011 to June 2011
Email Business

SDM Chapter, May 17, 2011

Goss moved that National Council take the following actions in addition to the sanctions approved on May 15:

• place the South Dakota Mines Chapter on social probation until June 1, 2015, with no alcohol present at any fraternity event on or off campus during this period. At the 2013 National Convention, Council shall meet with chapter representatives to determine if sufficient improvement has been made to warrant terminating the social probation at that time.
• require that any visits to other chapters during the 2011-12 and 2012-13 academic years be alcohol-free and be preceded by a notification of the National Headquarters;
• impose a 10% increase in the chapter's liability insurance premiums for the 2011-12 academic year.

Robertson seconded. Motion pased 3-1, June 3, 2011. Aye: Cottrell, Goss, Stocco. Nay: Eiler.

Note: The previously approved sanctions include:

• requiring that every active member participate in an university-organized alcohol awareness program;
• requiring that every active member participate in a university-organized workshop that addresses respect for women.

UWM Chapter, May 18, 2011

As a result of a violation of Triangle's Risk Managaement Policy, Eiler moved that Council take the following actions:

• Place the UWM Chapter on social probation until December 31, 2011. Any officially-sanctioned Triangle social functions involving one or more members and/or guests of members, held at the Triangle residence or other locations, must be wholly free of alcohol. The Executive Director must be informed of any such social events not fewer than three days prior to the event occurring.
• Increase the UWM Chapter's liability insurance premium by 10% for the next two academic years.

Goss seconded. Motion passed, 4-1. Aye: Eiler, Goss, Stocco, Weikinger. Nay: Cottrell.

Certificates of Service, June 24, 2011

Goss moved that National Council present Certificates of Service to Kevin Robertson, Tim Eiler, and Ward Jablonski in recognition of their service as Council members and Active Advisor.

Weikinger seconded. Motion passed unanimously, June 26, 2011.

June 26, 2011
Telephone conference call

Present:

John Gargani, President
Jeff Cottrell, Vice President
Kevin Fong, Secretary
Randy Drew, Treasurer
Tim Eiler, Councilman
Andy Goss, Councilman
Marcos Stocco, Councilman
Jeff Weikinger, Councilman

Absent:

Kevin Robertson, Immediate Past President

Guests:

Joe Cerrato os05
Brian Tenclinger, Executive Director

Discussion began at 8:05 pm EDT, Sunday, June 26.

1. National President's Report
   John discussed plans for the Council meetings in Columbus.

2. National Treasurer's Report
   The fraternity is in good shape financially. Randy and Brian are working with a few chapters who have outstanding balances.

3. Convention Legislation
   Council discussed proposed changes to Regulation 3.6 that would bring Triangle up to FIPG standards. Further discussion will take place before presenting the proposal to Convention.

4. Convention Registrations
   Goss moved to approve the Houston Chapter's request to apply the alumni organization's national meeting assessment toward a nonvoting active organization delegate at the 2011 Convention. Cottrell seconded. Motion passed, 4-1. Aye: Cottrell, Goss, Stocco, Weikinger. Nay: Eiler.

   Goss moved to approve the Charlotte Chapter's request to apply the alumni organization's national meeting assessment toward the 2013 Convention. Cottrell seconded. Motion passed, 4-1. Aye: Cottrell, Goss, Stocco, Weikinger. Nay: Eiler.

5. Executive Director's Report
   Our base liability insurance rate is unchanged from last year.

   Ryan Johnson's last day is June 30. Chad's last day is July 28. Kent Hoffman starts July 11. Jason Hines starts August 8.

   Mike Fouts will represent Triangle at the FEA Meeting in Chicago next week.

   Planning is underway for three Regional Leadership Conferences to be held in October in Milwaukee, Cincinnati, and Berkeley. The conferences will include programming for both actives and alumni.

   Brian gave a summary of his experiences on the Semester At Sea program.

Meeting adjourned at 9:00 pm.

June 2011 to July 2011
Email Business

Certificates of Service, June 30, 2011

Robertson moved that National Council present Certificates of Service to Chad Girard mtu09 and Ryan Johnson cal09 in recognition of their service as Education and Leadership Consultants.

Goss seconded. Motion passed unanimously, July 3, 2011.

Risk Management Policy, June 30, 2011

Cottrell moved to submit to Convention proposed changes to Fraternity Regulation 3.6 which would bring it into conformance with FIPG's Risk Management Policy.

Eiler seconded. Motion passed unanimously, July 7, 2011.

July 13-14, 2011
Renaissance Columbus Downtown Hotel
Columbus, Ohio

2010-2011 Council Meeting (CIII)

1. Meeting called to order at 7:55 pm EDT, July 13, 2011.

2. President's Report
   John discussed the upcoming weekend and the summary of accomplishments he planned to present to Convention.

3. Executive Director's Report
   Brian discussed Convention plans. Council discussed current chapter statuses.

4. National Treasurer's Report
   Randy gave an overview of the financial statements and presented some suggested changes to the FY12 budget, including reducing the number of ELCs from three to two, using less aggressive membership number predictions, increasing the number of Review issues from two to three, and making staff salary adjustments.

5. Life Safety Review
   Ten chapters have been assessed a 10% surcharge for failure to respond to inspection reports.

6. Convention Legislation
   By unanimous consent, Council agreed to make the following recommendations to the Convention:

   • Proposal 4: Abridged History. Council recommends a vote against the proposal. However, Bob Patten Day will be added to the chronologies in the member manual and national website.
   • Proposal 5: Ballot Changes. Council recommends a vote against the proposal but will investigate the implementation of electronic voting.
   • Proposal 6: Timing of Initiation Requests. Council makes no recommendation.

7. Triangle-Phi Sigma Rho Relationship Statement
   Without objection, Council approved the following relationship statement regarding Triangle and Phi Sigma Rho:

   RELATIONSHIP STATEMENT BETWEEN TRIANGLE FRATERNITY AND PHI SIGMA RHO SORORITY

   Triangle Fraternity is a nonprofit corporation, incorporated in the State of Illinois and headquartered in Plainfield, Indiana. Phi Sigma Rho Sorority is a nonprofit corporation, incorporated in the State of Ohio and headquartered in Cincinnati, Ohio.

   Both organizations strive to promote personal integrity and character, lifelong friendships, and academic and professional excellence in their members, through shared experiences and common bonds. Both organizations do this primarily through the establishment and maintenance of collegiate chapters.

   Triangle and Phi Sigma Rho each reaffirm their commitment to remaining separate social organizations exempt from the application of Title IX of the Education Amendments of 1972. This statement should not be construed as intent to merge or operate as one organization. Both organizations continue to operate distinctly and separately.

   At times, Triangle and Phi Sigma Rho may find it mutually beneficial to conduct joint events, such as educational programs in leadership, scholarship, and professional development, as well as social events such as parties and receptions. Triangle and Phi Sigma Rho may promote these events using the names and symbols of both organizations.

   Triangle and Phi Sigma Rho may find it beneficial to assist each other in the establishment of new collegiate chapters. This assistance may include logistical assistance in planning recruitment events as well as providing introduction to prospective members, university faculty and staff, and community members. All decisions regarding the specific status of members, colonies, and chapters are solely the domain of the individual organizations.

   All decisions regarding organizational leadership, staffing, finances, and governing principles and documents, at both the national and chapter level, are solely the domain of the individual organizations.

   With the approval of Triangle's Executive Director, Phi Sigma Rho may at times use Triangle's National Headquarters building for meetings, storage, or other uses. All reasonable precautions shall be taken to maintain the confidentiality of each organization's intellectual property and other documents.

   None of the abovementioned relationships shall be exclusive, nor shall any part of this statement constitute a binding agreement or obligation on the part of either organization. Triangle and Phi Sigma Rho each are free to maintain similar or overlapping relationships with any other organizations as they see fit.

   This statement may be amended upon approval by the National Councils of Triangle and Phi Sigma Rho. This statement may be nullified upon request by the National Council of either organization at any time.

   Meeting recessed at 10:55 pm and reconvened at 8:05 am, July 14.

8. Communications
   Council discussed ways of improving communication with members. Suggestions included frequent short videos such as Presidential/Council messages, event keynote speeches, and highlights of chapter accomplishments.

9. Discussion of Current Governance Models
   Council discussed the current expansion and growth model, as well as the National staffing model.

10. Missouri Mines Chapter
    Council discussed the current situation at Missouri Mines. Brian will schedule a conference call with members of the chapter's alumni board.

11. James R. Favor Representative
    Kevin Robertson's departure from Council raised the issue of his continuing to serve as Triangle's representative to the Favor board. It was agreed that Council will appoint a board representative on an annual basis. Kevin will remain in this position at this time.

12. Meeting adjourned at 1:15 pm.

2011-2012 Council Meeting (CI)

1. Meeting called to order at 9:15 am EDT, July 17, 2011.

2. Staff Performance Review and Compensation Process
   Andy will coordinate the performance review process in Spring 2012. It was recommended that Brian perform a 360-degree review for himself, with Council members assisting to provide anonymity for the reviewers.

3. Appointments
   Goss moved to appoint Ryan Newman ky04 to a one-year term as National Treasurer. Weikinger seconded. Motion passed unanimously.

   Goss moved to appoint:

   • Brian Tenclinger to a one-year term as Executive Director;
   • Kevin Fong to a one-year term as National Secretary;
   • Andy Goss to a one-year term as Triangle Review Editor;
   • Brian Tenclinger to a one-year term as Triangle Review Business Manager;
   • John Malmquist to a five-year term as BLF Trustee;
   • Kevin Fong to a one-year term as National Historian;
   • Gauthier & Kimmerling, LLC, of Indianapolis, Indiana, to a one-year term as Auditor.

   Weikinger seconded. Motion passed unanimously.

   Council discussed the Active Advisor position and future expectations. Kevin and Brian will contact potential candidates and solicit applications.

4. Finance
   Brian was asked to:

   • investigate the possibility of changing to a different auditor next year;
   • report on what firms, if any, are being used by Triangle chapters for their financial services needs; and
   • draft a staff travel policy and present to Council by CII.

   Goss moved to amend the FY12 budget, as presented by Randy, to include a third (senior) ELC. Weikinger seconded. Motion passed unanimously.

5. Council Voting Rights
   Council discussed the possibility of making the Secretary and Treasurer voting members of Council unless they are paid staff members of the fraternity. Kevin will develop proposed wording for Council consideration.

6. Chapter Discipline
   Council discussed adopting a more formal series of steps in a chapter disciplinary process. Brian and Mike will draft a proposal for the fall meeting.

7. Council Goals and Committees
   Jeff discussed his goals for the term. He will be contacting individual Council members regarding potential committees and tasks.

8. Upcoming meetings
   A face-to-face meeting, focusing on strategic planning, is tentatively planned for October or November, most likely in Indianapolis.

   The next Council conference call wil take place on Sunday, August 7, at 8:00 pm Eastern/7:00 pm Central.

9. Meeting adjourned at 12:05 pm.

August 7, 2011
Telephone conference call

Present:

Jeff Cottrell, President
Andy Goss, Vice President
Kevin Fong, Secretary
Ryan Newman, Treasurer
Joe Cerrato, Councilman
Randy Drew, Councilman

Absent:

John Gargani, Immediate Past President
Marcos Stocco, Councilman
Jeff Weikinger, Councilman

Guests:

Kent Hoffman ar07, Education and Leadership Consultant
Brian Tenclinger, Executive Director

Discussion began at 8:05 pm EDT, Sunday, August 7.

1. National President's Report
   Council discussed recent chapter events.

2. National Treasurer's Report
   Ryan provided an update on current finances.

3. Executive Director's Report
   Brian and Kent discussed the ELCs' recent visit to Virginia Commonwealth University in Richmond. The university administration and other Greek organizations have responded very positively to Triangle.

   ELC training is in progress. Fall chapter visits are being scheduled.

   Council discussed the proposed Cease and Desist Letter that was distributed. Jeff and Brian will work to draft a more detailed policy regarding chapter punishment authority and procedures.

4. Convention Followup
   Goss moved to amend Fraternity Regulations 2.6 (Approved Courses Criteria) and 3.6 (Risk Management Policy) as recommended by National Convention. Drew seconded. Motion passed unanimously.

   Brian recently distributed a preliminary copy of the convention survey results. A more complete evaluation and executive summary will follow shortly.

5. Alumni Organization Fees
   Drew moved to increase the alumni organization fees from $125 per chapter to $150 per chapter. Goss seconded. Motion passed unanimously.

6. Active Advisor
   Council discussed the four candidates for Active Advisor and narrowed the candidates down to Michael Mayer tol09 and Matt Kane rose10. Council members were asked to send their final votes to Jeff and Kevin by Sunday, August 14.

7. Distinguished Alumnus Citation
   Drew moved to award the Distinguished Alumnus Citation to John C. Gargani pitt82. Cerrato seconded. Motion passed unanimously.

8. Other Business
   Andy will coordinate the year-end Executive Director evaluation in preparation for discussion of Brian's bonus.

   No action was taken regarding the video updates, liability insurance premium calculations, and secretary/treasurer voting rights.

9. Future Meetings
   The proposed dates for the "C1.5" meeting are September 16-17, October 14-15, or October 21-22. If you plan to attend the meeting, please send date preferences to Jeff and Brian. A call-in number is also planned for those not attending in person.

   The next conference call is tentatively scheduled for Sunday, September 11, at 8PM Eastern/7PM Central.

Meeting adjourned at 9:05 pm.

August 2011 to September 2011
Email Business

Distinguished Alumnus Citation, August 7, 2011

Drew moved to award the Distinguished Alumnus Citation to Joseph V. Salvucci pitt76 and XXX. Gargani seconded. Motion passed unanimously, August 20, 2011.

Active Advisor, August 20, 2011

Following dicussion regarding the Active Advisor candidates, Council voted to appoint Michael Mayer tol09 as the 2011-12 Active Advisor.

VCU Approved Courses, September 5, 2011

Gargani moved that National Counci designate the following as approved courses for the VCU expansion effort:

• College of Engineering
  • Biomedical Engineering
  • Chemical and Life Science Engineering
  • Computer and Information Systems Security - M.S.
  • Computer Engineering
  • Computer Science
  • Electrical Engineering
  • Engineering - M.S.
  • Mechanical & Nuclear Engineering - M.S.
  • Mechanical Engineering
• College of Humanities and Sciences
  • Biology
  • Chemistry
  • Forensic Science
  • Mathematical Sciences
  • Physics
  • Science
• VCU Life Sciences
  • Bioinformatics
  • Environmental Studies

Weikinger seconded. Motion passed unanimously, September 11, 2011.

September 11, 2011
Telephone conference call

Present:

Jeff Cottrell, President
Andy Goss, Vice President
Kevin Fong, Secretary
Ryan Newman, Treasurer
John Gargani, Immediate Past President
Joe Cerrato, Councilman
Marcos Stocco, Councilman
Jeff Weikinger, Councilman

Absent:

Randy Drew, Councilman

Guests:

Michael Mayer, Active Advisor
Brian Tenclinger, Executive Director

Discussion began at 8:02 pm EDT, Sunday, September 11.

1. National President's Report
   Jeff welcomed Active Advisor Michael Mayer.

   Council held a brief followup discussion regarding the Michigan Chapter's recent wide-scale Facebook party invitation.

2. National Treasurer's Report
   Ryan provided an update on current finances. There have been no major issues in the past month.

   Newman moved to add Tina Stidham, TEF Director of Operations, to the list of approved check signers for the Fraternity. Goss seconded. Motion passed unanimously.

3. Executive Director's Report
   Eight men were pledged at VCU.

   Goss moved to designate the VCU expansion effort as a Triangle Interest Group. Cerrato seconded. Motion passed unanimously.

   Regional workshop planning is in progress. The events will be held October 8 in Berkeley, October 22 in Milwaukee, and TBD in Cincinnati.

   The MTU Colony has 23 actives and 10 potential new members, and may soon be eligible for chapter status.

   The CSU Colony is facing a September 30 deadline to either meet the requirements for chapter status or petition to have their colony status extended by National Council.

   The UCI Colony is doing well. Brian provided status updates on the situations at UCLA and Missouri Mines.

4. Nominating Committee
   John gave a brief status report on the Nominating Committee.

5. Purdue Liability Insurance Premium
   Council took no action to change the previously determined premium.

6. Fundraising Priorities
   Randy recently distributed a draft of the fraternity's desired capital campaign components. Please send him any comments or suggestions. The document will be presented to the Foundation board next month.

7. Performance Appraisal
   Council discussed the feedback comprising the Executive Director's performance appraisal. Jeff C., Andy, and John will continue the process further.

8. Future Meetings
   Jeff C. and Brian are developing the agenda for the C1.5 meeting, to take place in Indianapolis October 14-15, beginning at 6:00 pm Friday and ending at 6:00 pm Saturday.

   The next conference call is scheduled for Sunday, October 23, at 8PM Eastern/7PM Central.

Meeting adjourned at 9:25 pm.

September 2011 to October 2011
Email Business

Penn State Behrend, September 26, 2011

Cerrato moved to designate the Penn State Behrend expansion effort as a Triangle Interest Group. Gargani seconded. Motion passed unanimously.

Colorado State Chapterhood Petition, October 2, 2011

Goss moved to approve the Colorado State Colony's petition for chapter status and to end the suspension of the chapter. Cerrato seconded.

Drew moved to postpone discussion until October 15. Goss seconded. Motion to postpone passed, 2-1. Aye: Cerrato, Drew. Nay: Gargani.

October 15, 2011
National Headquarters
Plainfield, Indiana

1. Meeting called to order at 8:30am EDT, October 15, 2011.

2. Executive Director's Report
   The Missouri Mines Chapter has voted not to request suspension at this time.

   A decision from the university administration is expected soon regarding the SDM Chapter.

   The meeting recessed at 9:45am and reconvened at 4:30pm.

3. Colorado State Colony
   By unanimous consent, the suspension of the Colorado State Chapter was extended for six months.

4. Meeting adjourned at 5:00pm.

October 23, 2011
Telephone conference call

Present:

Jeff Cottrell, President
Kevin Fong, Secretary
Ryan Newman, Treasurer
John Gargani, Immediate Past President
Randy Drew, Councilman
Jeff Weikinger, Councilman

Absent:

Andy Goss, Vice President
Joe Cerrato, Councilman
Marcos Stocco, Councilman

Guests:

Michael Mayer, Active Advisor

Discussion began at 8:02 pm EDT, Sunday, October 23.

1. National President's Report
   Jeff reviewed some of the followup tasks he will be undertaking following the Indianapolis meeting last weekend.

2. National Treasurer's Report
   Ryan provided an update on current finances.

3. Executive Director's Report
   Council discussed the recent chapter updates provided in Brian's email message.

   Council members asked for more advance warning of the next alumni conference call. (The initial emails promoting this call were sent to the alumni-pres list but not to Council.)

   Council members were asked to let Jeff C. and Brian know if they are planning to attend Leadership and Training Weekend in January, and also to start preparing travel plans for CII in San Francisco in February.

4. Capital Campaign Components
   Council members were asked to send Randy comments and priorities regarding the potential capital campaign components by October 31.

5. Secretary/Tresurer Voting Rights
   Gargani moved to amend the National Bylaws, Article 3, Section 1, Paragraph 8, to read: "Neither the Treasurer nor the Secretary shall be entitled to a vote on National Council or the Executive Committee of National Council if he is also an employee of TRIANGLE or its related entities. The determination of the number of votes required for approval or rejection of a matter brought before National Council shall be based only on the number of voting members of National Council."

   Weikinger seconded. Motion passed unanimously.

6. MSOE Approved Courses
   Weikinger moved to add B.S/M.S. Civil Engineering and M.S. Engineering (EE) to the list of approved courses for the MSOE Chapter. Gargani seconded. Motion passed unanimously.

7. Future Meetings
   The next conference calls are scheduled for Sunday, November 20, December 18, January 22, and February 12, at 8PM Eastern/7PM Central.

Meeting adjourned at 8:40 pm.

November 20, 2011
Telephone conference call

Present:

Jeff Cottrell, President
Kevin Fong, Secretary
John Gargani, Immediate Past President
Randy Drew, Councilman
Jeff Weikinger, Councilman

Absent:

Andy Goss, Vice President
Ryan Newman, Treasurer
Joe Cerrato, Councilman
Marcos Stocco, Councilman

Guests:

Michael Mayer, Active Advisor
Brian Tenclinger, Executive Director

Discussion began at 8:03 pm EST, Sunday, November 20.

1. National President's Report
   Jeff recently distributed a draft of Brian's 2011-2012 goals. He will be having a conversation soon with the Phi Sigma Rho National President to discuss past concerns and future event planning.

2. Executive Director's Report
   Brian discussed his recent visit to the SDM Chapter. The actives have made changes to their recruitment methods and are happy with the results. Brian sees several positive signs in the chapter. It appears that additional university sanctions against the chapter are unlikely.

   Mike Fouts, with Andy's guidance, is soliciting applicants for an Assistant Triangle Review Editor.

   Expansion preparations at Florida Atlantic University are going well. The New Jersey Institute of Technology is showing positive signs as a potential expansion site for next year. Preliminary expansion efforts at the University of Central Florida are meeting university and IFC resistance.

   Council members are encouraged to attend Leadership and Training Weekend (January 13-15) if their schedule permits. The Phi Sigma Rho National Council has been invited to the event to observe organization and content.

3. Capital Campaign Components
   In addition to the previously compiled numerical rankings, Council agreed that a general priority should be given to educational components that had an impact on the broadest range of members.

4. Chapter Finances
   As a result of the recent notices sent to the chapters, the total accounts receivable has declined significantly. Brian does not recommend any chapter sanctions at this time.

   Ryan and Brian have been in contact the Charlotte Chapter regarding the organization's concerns over finances and billing. Some of the chapter's concerns have been assuaged.

   Brian and the staff are evaluating future educational programs targeted at active organization treasurers.

   The UWM Chapter has fallen behind on their insurance payments. Property insurance has been canceled and liability insurance coverage is in danger of being halted.

   Fong moved to suspend the UWM Active Organization if the chapter's liability insurance coverage ceases and the chapter has not made necessary payments by December 5, 2011. Gargani seconded. Motion passed unanimously.

5. Future Meetings
   The next conference calls are scheduled for Sunday, December 18, January 22, and February 12, at 8PM Eastern/7PM Central. The date of the December call may be changed depending on Council member availability.

Meeting adjourned at 9:10 pm.

December 15, 2011
Telephone conference call

Present:

Jeff Cottrell, President
Andy Goss, Vice President
Kevin Fong, Secretary
Ryan Newman, Treasurer
John Gargani, Immediate Past President
Randy Drew, Councilman
Marcos Stocco, Councilman
Jeff Weikinger, Councilman (late)

Absent:

Joe Cerrato, Councilman

Guests:

Michael Mayer, Active Advisor
Brian Tenclinger, Executive Director

Discussion began at 8:05 pm EST, Thursday, December 15.

1. National Treasurer's Report
   The November financial report will be sent soon. Ryan will contact the UWM Chapter to discuss their unpaid bills, set up a payment plan, and more closely examine their financial planning and budgeting habits.

   Ryan and Randy will look into contacting a local bank and obtaining a line of credit for the fraternity. It was agreed that any draws on the line would require prior Council approval.

2. National President's Report
   Following the recent Foundation board call, Jeff discussed some of the plans for obtaining qualitative and quantitative feedback on programming.

3. Executive Director's Report
   The Convio database system is a likely candidate to replace our current membership/fundraising database.

   Brian and Mike are planning the next issue of the Review, to be mailed in mid-February. The following issue, containing the National Council ballot, will be mailed in April.

   The expansion effort at NJIT (New Jersey Institute of Technology) is shaping up well. Pinning ceremonies at NJIT and Florida Atlantic will be held in February. Brian briefly discussed the other colonization efforts.

   The Headquarters will be closed December 23 through January 1. Staff will have varying availability via phone and email.

   Leadership and Training Weekend registrations are going well.

4. Illinois Approved Courses
   Fong moved to add Atmospheric Sciences to the Illinois Chapter's Approved Courses list. Gargani seconded. Motion passed unanimously.

   Fong moved to add Technical Systems Management to the Illinois Chapter's Approved Courses list. Gargani seconded. Motion passed, 4-3. Aye: Cerrato (email), Fong, Gargani, Goss. Nay: Drew, Newman, Stocco.

   The CII agenda will include time for further discussion on approved courses criteria.

5. Missouri Mines Chapter
   The Missouri Mines Chapter is currently not in good standing with the school's IFC, but does remain a recognized student organization on campus. No formal action will be taken by Council at this time, but the Council members attending Leadership and Training Weekend will hold informal discussions with the chapter members in attendance.

6. The next conference calls are scheduled for Sunday, January 22, and February 12, at 8PM Eastern/7PM Central.

Meeting adjourned at 9:05 pm.